Statutes for the Swedish Elevator Association

Corporate registration number: 802537–2031

Established 1993-11-17. Last revised 2023-05-30.

§ 1 Purpose                 

The purpose of the trade association is to safeguard and promote the interests of its members by:

a) be a powerful meeting place for members

b) promote a high level of safety on elevators and escalators

c) promote a good business climate

d) represent the industry towards national and international authorities and organizations

e) work to ensure that the industry becomes known for high-quality products and good business ethics.

§ 2 Seat                  

The association is headquartered in Stockholm.

§ 3 Operating year                 

The association's operating year is the calendar year.

§ 4 Membership obligations

Members must comply with the association's statutes and decisions made in accordance with them.

The member companies undertake to establish and maintain systems and competencies according to § 5 and to follow the current Code of Conduct from the Swedish Lift Companies Industry Groups (BRG) and the European Lift Association (ELA).

§ 5 Membership                     

§ 5 a) The board may admit companies that design, develop, manufacture, trade in and/or assemble elevators and/or escalators, or associated components, in Sweden and that meet the following conditions as full members of the Swedish Elevator Association:

1. to actively participate in the association's work and actively promote the interests of the industry
2. to meet the qualification requirements in the matrix below within each area of activity, and to prove, at the request of the board, with the necessary documentation that all of these requirements are met.

System and competence requirements	Area of activity
	Sale	Manufacturing	Installation	Modernization	Service
Documented routine for managing the company	X	X	X	X	X
Documented routine for quality auditing of company procedures	X	X	X	X	X
Documented routine for handling documents	X	X	X	X	X
Documented routine for training staff	X	X	X	X	X
Documented procedure for handling deviations	X	X	X	X	X
Documented routine for development and improvement	X	X	X	X	X
Liability insurance	X	X	X	X	X
Hot work license			X	X	X
Electrical qualification			X	X	X
Limited liability company with at least 2 years of operation in the industry	X	X	X	X	X
Documented procedures for environmental work	X	X	X	X	X
Commitment to follow BRG's and ELA's Codes of Conduct	X	X	X	X	X

The above qualification requirements also apply if an operation of the member company is organized in a separate subsidiary.

§ 5 b) Companies that conduct business in the elevator and escalator field, but do not meet all of the above criteria, may be admitted as associate members. Such business may include technical consultations, inspections, controls, certification, training, etc.

Associate member companies do not have voting rights at association meetings. The association meeting may decide on special conditions that shall apply to associate membership.

§ 5 c) Applications for membership must be made in writing to the association's office.

§ 5 d) Withdrawal from the Swedish Elevator Association can only take place at the end of the financial year.

Membership must be terminated by written notification to the office no later than 6 months before the end of the financial year. However, the board may grant a shorter notice period. Anyone who withdraws from the association is not entitled to a refund of fees paid or a share in the association's assets.

§ 5 e) A member who acts in violation of the association's purpose according to § 1 and the membership obligations in § 4 above may be expelled from the association. A decision on expulsion shall be made by the annual meeting. A two-thirds majority of the votes cast is required for a decision on expulsion.

Anyone who is expelled from the association is not entitled to a refund of fees paid or a share in the association's assets.

§ 6 Fees and reimbursement of expenses

To cover the association's costs, members must pay decided membership fees after invoice. In the event that the association also conducts service activities under its own or third-party auspices, decided service fees must also be paid.

The membership and service fees for the following year are determined at the autumn meeting. To the extent that the established fees and compensation prove insufficient to cover the costs for the operating year, the association has the right to decide on additional fees.

§ 7 Company signature and financial responsibility

The association's name is signed by the board or those appointed by the board. The board is responsible for the association's assets and can only enter into obligations within the framework of the association's assets.

§ 8 Organization                     

The annual meeting is the association's highest decision-making body.

The annual meeting appoints a board of directors responsible for the association's ongoing operations.

An office is under the board.

The board appoints committees and the chairmen of committees. The Lift Association's committees report directly to the board.

§ 9 Agenda for member meetings

The annual general meeting shall be held once per financial year, no earlier than March 15 and no later than June 30.

The autumn meeting shall be held no earlier than October 1 and no later than November 30.

The following matters shall be addressed at the annual meeting:

1. Election of meeting chairperson
2. Election of meeting secretary and at least 1 adjuster and vote teller
3. Establishment and approval of the electoral roll
4. Examination of whether the annual meeting has been duly convened
5. Presentation of annual accounts
6. Adoption of annual accounts
7. Discharge of liability for the board of directors
8. Election of the board of directors
9. Election of the Nomination Committee
10. Motions received on time

The following matters will be addressed at the autumn meeting:

1. Election of meeting chairperson
2. Election of meeting secretary and at least 1 adjuster and vote teller
3. Establishment and approval of the electoral roll
4. Examination of whether the autumn meeting has been duly convened
5. Presentation of the business plan and budget for the next financial year
6. Determination of membership and any service fee        

Each full member company represented at the meeting has one vote. Decisions are made by a simple majority of the number of votes cast, unless otherwise stated in § 5, § 17 and § 18. In the event of a tie, the chairman of the meeting has the casting vote.

Members who wish to raise an issue of significant importance to the association should submit a motion in writing to the office, no later than March 31st.

§ 10 Extraordinary annual meeting                 

An extraordinary annual meeting shall be held when the board deems it appropriate or when requested in writing by at least one third of the members. Such request shall state the matters to be considered at the extraordinary annual meeting.

§11 Summons                            

Notices to the annual meeting, autumn meeting and extraordinary annual meeting with agenda must be sent out no later than 2 weeks before the meeting.

§12 Board of Directors                            

The annual meeting appoints the board and a chairman from among the board members. The board may also appoint other function managers, e.g. vice chairman. The board shall consist of at least four industry representatives.

The board's representatives should reflect the composition of the members.

The board is elected for a term of 2 years. If a board member resigns or is dismissed prematurely, a replacement may be appointed until the next annual meeting or elected by an extraordinary annual meeting. An appointed person does not have voting rights on the board.

The board is convened by the chairman.

Board meetings shall be held at least twice a year.

The board has a quorum with four members present. Decisions are made by simple majority. In the event of a tie, the chairman has the casting vote.

The representative of the office shall always be invited and has the right to attend board meetings. The representative of the office does not have voting rights on the board.

§ 13 Duties of the Board

It is the responsibility of the board of directors to:

• To carry out investigations and projects and to examine and provide opinions on submitted proposals

• To be responsible for the association's funds and accounts

• To submit a management report with a balance sheet and profit and loss account

§ 14 Minutes

Minutes shall be kept at meetings of the association and the board. All minutes shall be signed and verified by the chairman and secretary of the meeting. Minutes from member meetings shall also be verified by a verification person.

§ 15 Nomination Committee                  

The nomination committee shall propose candidates for the board. The nomination committee shall consist of at least two people, one of whom shall be appointed as convener.

In its work, the nomination committee shall strive to propose candidates so that the board consists of an uneven number of members.

§ 16 Office             

The office's task is to administer and be an information and service body for the association's activities.

§ 17 Amendment of the statutes                

To amend these statutes, decisions are required in two consecutive meetings at least six months apart.

The notice of such a meeting shall state that proposed amendments to the statutes will be considered.

For a decision to amend the statutes to be valid, at least two-thirds of the votes cast are required.

§ 18 Dissolution of the association                

A decision regarding the dissolution of the association is not valid unless all members agree to it, or the decision is made at two consecutive association meetings held at least six months apart and at the last meeting held, at least two-thirds of the votes cast are present.

A decision on the liquidation or dissolution of the association shall also contain provisions on how to proceed with the association's surplus assets.